Client

Madhura Coats

Challenge

The client approached Enaviya for collaboration regarding concurrent operational and procedural challenges encountered, where Enaviya presented an apt digital solution for EnavAuction. Let’s understand the challenges comprehensively here: 1: Manual and Time-Consuming Auction Processes Generally, the clients managed the auctions with conventional tools such as emails, spreadsheets, and offline negotiations. This process was exhaustive and led to delays and miscommunication. 2: Limited Supplier Reach & Participation Physical or email-based bidding restricted participation to a smaller group of vendors, limiting competition and cost advantages. 3: Lack of Transparency & Real-Time Monitoring The client’s procurement teams were unable to effectively monitor the ongoing bids or validate compliance with live changes and updates, thereby raising significant auditability concerns. 4: Difficulty Managing Diverse Categories & Items When processing an individual auction, the client had to work on involving multiple product categories which needed recurrent product descriptions, standard parameters, and streamlined vendor mapping. 5: Inefficient Bid Tracking & Report Generation The client executed reports generation, managing records of documents and standardizing winning bids in a manual, and time-consuming process which had high susceptibility for errors.

Solution

Enaviya deployed EnavAuction, a fully web-based auction management application tailored to Madhura Coats’ procurement structure. The implementation helped the client resolve the operational challenges as follows: 1. One-size-fits-all Digital Auction Workflow 2. Centralized Web-Based Access for All Users 3. Streamlined Auction Creation & Item Management 4. Smart Vendor Mapping & Notifications 5. Transparent Bidding Experience 6. Live Monitoring & Control 7. Complete Audit Trail & Reporting

Results

The deployment of EnavAuction delivered significant improvements for Madhura Coats across operational efficiency and procurement savings: 1. Significant Reduction in Auction Processing Time 2. Greater Vendor Participation and Competitive Pricing 3. Higher Transparency and Compliance Readiness 4. Better Data Accuracy Through Standardized Item Management 5. Centralized Visibility Across Procurement Functions

Key Achievements

• Client is very happy with our work and Has given maintenance and support part of our EnavAction software integration.

Technologies Used

Deliverables